Volunteer Sign up - UTCT Special Edition 2022

ABOUT

THE SPECIAL EDITION 2022

VOLUNTEER SIGN UP INFORMATION

The Special Edition will take place on Saturday 28 May this year and we require assistance from you to help us make it run smoothly.

We have put together some basic information to provide you with details on working on the event. Before you sign up as a volunteer, please read through the information to understand the roles and responsibilities of volunteering.

We are looking for hard-working, dedicated people who love running and being outdoors. You also need to understand that it is a long day and that signing up is a commitment not to be taken lightly. We rely on our volunteers and it is a serious responsibility - last-minute cancellations throw the team out - it is not cool unless you have a valid reason!

We are always extremely grateful for your time and we will provide you with a Crew Tshirt from Boldgear, a discounted entry to the following events (value R350):

• SkyRunning Series 2022 - Langeberg or Mont Rochelle
• Ultra-trail Cape Town 2022 - any distance of your choice
• The Special Edition 2023 

plus you get to spend the day helping runners either out on the route or at the Race Village. 

It is a lot of fun so if you feel like giving back and being part of something special, then please sign up. The trail community is a unique one and it is rewarding to be a part of an event where the sense of community is so apparent. All we ask is that you bring a sense of humour, and a desire to work hard and give back to the trail running community.

VOLUNTEER ROLES:

Please note that due to Covid-19 regulations, we have a limit on the number of people we can have working on the event so spots are limited. Make sure you sign up early to secure your spot. There are various roles we are looking to fill so please make sure you indicate your preference when you sign up:

• Route Markers - Friday 27 May
• Registration Jack Black Brewery - Thursday 26 & Friday 27 May
• Forerunners - Saturday 28 May
• Sweeps - Saturday 28 May
• Start Finish Staff - Saturday 28 May
• Checkpoint 1: Woodhead Dam - Saturday 28 May
• Checkpoint 2: Newlands Forest - Saturday 28 May
• Mountain Marshals - Saturday 28 May

ROUTE MARKERS:

Our Route Markers are required on Friday (28 May) to assist with marking various parts of the route. This is a small, experienced group who can work well in a team and are used to a long day out on sections of the route, often in the heat of the day.

REGISTRATION:

This year, we have ONE Registration Venue - Jack Black Brewery - we require volunteers to assist on two days (Thursday 26 & Friday 27 May) at Jack Black Brewery from 10h00 to 19h00. Please let us know if you are available for one or both days.

FORERUNNERS:

Our Forerunners are required from the early hours of Saturday morning (28 May). This is also open to a small, experienced group of trail runners who can work well in a team. Both loops will require groups of forerunners to run ahead of each race to ensure the route is well marked and everything is in place for the runners.

SWEEPS:

Our Sweeps are required for Saturday, 28 May, and must be prepared to be out there for the long haul. The Sweeps will mostly run behind the slowest runner, so it will be a long hike rather than a run. Positions are also limited. 

START/FINISH STAFF:

We require volunteers to assist at the Start/Finish on Race Day (Sat 28 May). These volunteers will assist with Runner Sign In, Late Registration, Aid Station and general admin around the Race Village. We will have two 8 hour shifts - AM 04h30 to 12h30 / PM 12h30 to 20h30. Please indicate which shift you would like to work.

CHECKPOINT 1: WOODHEAD DAM

We require a team of 6 to 8 per shift to manage the Checkpoint at Woodhead Dam. There are two shifts - AM 06h00 to 13h00 / PM 13h00 to 19h00. You will be required to record runners through the checkpoint and supply them with Coke, water or Red Bull and a limited assortment of food. A Medic and a SAR (Search and Rescue) team will be stationed at the Checkpoint.

CHECKPOINT 2: NEWLANDS FOREST

We require a team of 6 to 8 per shift to manage the Checkpoint at Newlands Forest. There are two shifts - AM 06h00 to 13h00 / PM 13h00 to 19h00. You will be required to record runners through the checkpoint and supply them with Coke, water or Red Bull and a limited assortment of food. A Medic and a SAR (Search and Rescue) team will be stationed at the Checkpoint.

MOUNTAIN / ROUTE MARSHALS:

We require Mountain / Route Marshals at strategic points along the route on race day - Saturday, 28 May. These marshals will:

• Direct the athletes, and make sure they cross roads safely or find the correct trail.
• Have route knowledge and know the route in and out from their position.
• Take runners' race numbers and timing at strategic points of the race.

VOLUNTEER BRIEFINGS:

These will be scheduled for Race Week. Venues and specific details will be confirmed via email closer to Race Week. Please plan to attend at least one briefing.

DIRECTIONS